Why you’re exhausted (it’s not what you think)
You’re working harder than ever.
Longer hours. More clients. Better offers.
So why does it feel like you’re drowning?
Here’s what your week actually looks like:
- Monday: You finally sit down to work on that new program. 20 minutes in, a client emails asking a question that’s in the contract they signed. There goes an hour.
- Tuesday: Lead inquiry comes in. You mean to follow up. But first – invoicing, a tech issue, your VA asking where to find things. By 6 PM, you’ve forgotten the lead entirely.
- Wednesday: Discovery call at 2 PM. At 1:47 PM you’re frantically searching for their intake form. You join the call three minutes late, flustered & unprepared.
- Thursday: You’re supposed to create content. Instead you’re recreating a proposal template (again), manually sending onboarding emails, explaining the process to your VA.
- Friday: You look at your to-do list. The important stuff – the revenue-generating, business-building, creative work? Still there. Untouched. Again.
- By Sunday evening, you’re exhausted. And frustrated. You’ve worked 50 hours but can’t point to what actually moved forward.
You think:
“I just need better time management.”
Or: “Maybe I need a coach to help me focus.”
Or: “I should take that course on scaling without burnout.”
Here’s what’s actually happening:
You don’t have a focus problem. time problem.
You have a systems problem.
And until you fix it, no amount of coaching, courses, or “better boundaries” will work.
Here’s why:
Right now, you’re the system.
Every client question comes to you.
Every file location lives in your head.
Every process step requires you to remember it, trigger it, execute it.
Your brain is your business’s operating system.
And it’s running 247 programs simultaneously while trying to do creative, strategic work.
That’s why you’re:
• Overwhelmed (holding 73 micro-tasks in working memory)
• Unfocused (interrupted 19 times a day by things that shouldn’t need you)
• Exhausted (making 200 tiny decisions about things that should be automatic)
• Stuck (can’t scale past the capacity of your own brain)
You’re not working on your business.
You’re working as your business.
LET'S GET REAL FOR A MINUTE.
Why coaching, courses, or productivity hacks don’t fix it
Sure, a course can teach you new skills, and a coach can show you where to go – and trust me, I get the appeal because the ideas are the ‘fun’ part…
But if your systems can’t support you to implement – you’ll just burnout faster in a shinier direction.
You can have the perfect marketing strategy…
But if leads fall through the cracks because there’s no follow-up system – what’s the point?
You can have the most aligned offers…
But if clients are waiting three days for information you can’t find – they’ll hire someone more organized.
You can have brilliant ideas…
But if you’re too busy manually processing admin to execute them – they die in your notes app.
The bottleneck isn’t your vision.
It’s the infrastructure holding your vision.
INTRODUCING THE...
1:1 SYSTEMS AUDIT & STRATEGY SESSION
This is why I created the Systems Audit & Strategy Session.
Because you don’t need another person telling you what to do.
You need someone to identify and build the systems that do it for you.
In 90 minutes, we'll:
- Audit where time’s leaking – the 18-minute tasks that should take 30 seconds
- Map what should be automated – so software handles what you’re doing manually
- Document what’s in your head – so your VA stops waiting on you
- Create your roadmap – what to fix now, what to build next
Within 7 days, you'll receive:
- A visual systems map showing how everything should flow
- A strategic automation plan giving you back 5+ hours per week
- A clear implementation roadmap
- 10 days of email support after our call
This is for you if...
- You’re exhausted from working hard but not moving forward.
- You’re drowning in admin, client questions, and repetitive tasks that should be automated.
- You know your business has grown – but your systems haven’t caught up.
- You want to create more space for creativity, strategy, and family time.
- You’re ready to stop being the bottleneck and start running your business like a CEO.
- You know you’re capable of more but you’re buried in the day-to-day.
- You want ease, efficiency, and flow – not more hustle.
This is not for you if...
- You’re convinced chaos is just “part of being an entrepreneur.”
- You think “following up” means manifesting that they’ll book without a reminder.
- You’d rather stay in spreadsheet chaos rather than explore how AI automations can save you time.
- You wear “busy” as a badge of honour and don’t want to change your ways.
- You want a quick fix without being willing to change how you work and the systems you are using.
- You’re not ready to hand over control or delegate or automate - you’d rather do everything yourself.
- You don't want to set up your own business
Hey there! I'm Karen
I’m an AI Automation Consultant & Systems Expert who helps entrepreneurs in service-based businesses reclaim 15+ hours a week through systems, automation, and AI!
For the past decade, I’ve supported hundreds of entrepreneurs to simplify, streamline and scale — without sacrificing their personal lives. Since 2015, I’ve guided over 300 women to design businesses that run with ease – not exhaustion.
Creating an ecosystem that supports you, instead of draining you, is what I love most. Because when your systems, automations and team all work in harmony, you finally get the freedom, creativity and space you started your business for.
This isn’t about more hustle.
It’s about flow, alignment and clarity – building a business that works for you, not the other way around.
✨ The 1:1 Systems Audit & Strategy Session is the first step – the foundation of your freedom-driven ecosystem. Together we’ll uncover what’s slowing you down, design smarter systems and create space for what truly matters most.
THERE'S A PATTERN I SEE OVER AND OVER AGAIN:
Smart, capable women running successful businesses -
- delivering for their clients
- growing their visibility
- holding the whole thing together…
…while quietly avoiding booking a systems session.
Not because they don’t want the support – but because they’re embarrassed by what I’ll see.
“My inbox has thousands of unread emails.”
“I’m scared to show you my backend.”
“Let me clean things up a bit first…”
But here’s the truth:
If you had time to clean it, you would’ve done it already.
You’re not messy.
You’re at capacity.
Your business has outgrown the duct-tape systems that used to work.
Your brain is holding too many moving parts.
And when everything lives in your head, even the small stuff feels heavy.
One client described it perfectly:
“It’s like one of those mornings where everything snowballs.
I can’t find my favourite jeans in the laundry pile.
Go to make coffee – we’re out of milk.
Kids in the car – the seatbelts are tangled.
I get to work… and realise I left the lunch I prepped on the bench.”
“None of it should be hard. But my mind is BUSY.
I need someone to help manage the environment so I can flow again.”
That. Right. There.
Because when your backend is disorganised:
- You waste energy solving the same problem twice
- You start the day already behind
- Even things you usually enjoy start to feel like a chore
And the worst part?
You blame yourself.
When really – it’s the system that’s broken. Not you.
So let me ask you this:
What’s one area of your business you wish you could clean up + automate right now to get it off your plate?
- The one you keep ignoring
- The one you’re secretly hoping I won’t ask to see
- The one that makes you sigh the moment you open it
That’s exactly where we start.
Inside your Systems Audit & Strategy Session, we’ll:
- Zoom in on that area (yes, even if it’s messy)
- Create a system or automation to remove the friction
- Take the weight off your brain (and your shoulders)
- And give you breathing space again
No judgement.
No shame.
Just strategy, support, and relief.
$950 AUD / $625 USD
This isn't about chasing the next shiny tech/AI platform.
It’s about squeezing every drop of value from what you’re already paying for.
Auditing your backend isn’t a luxury.
It’s a cost-saving, time-freeing, brain-clearing business move.
Here are 5 things you can automate right now – using tools you probably already have:
1. SOPs That Write Themselves (Loom)
Still manually writing instructions?
If you’re using Loom, you can auto-generate written SOPs straight from screen recordings.
No extra tools. No extra effort.
Just press record and get the how-to doc created for you.
- Saves: Time spent typing
- Outcome: Delegate faster without repeating yourself
2. Content Ideas → Done-For-You Flow (Custom GPT)
Still jotting down ideas in Notes… then forgetting them?
Set this up once:
- Voice-note a content idea into your custom GPT aka content assistant
- It triggers a full content automation: hooks, captions, carousels, graphics
- You edit + approve → then it schedules and posts itself
- Saves: $ on content VAs + hours brainstorming
- Outcome: Consistent content, without the scramble
3. Gmail Filters That Do the Admin For You
Gmail can do way more than you think.
- Auto-tag new leads
- File receipts straight into Drive folders
- Draft responses to common client emails
- Flag high-priority messages before they get buried
- Saves: VA hours or your own inbox triage
- Outcome: Less chaos, more clarity every time you open Gmail
4. Auto-Naming Files in Drive
If you’ve ever wasted 7 minutes trying to find a doc called “Version 3 FINAL FINAL”…
There’s a better way.
Using Google Apps Script or native Drive automations, you can:
- Auto-name files based on date, sender, or project
- Keep everything findable without touching a keyboard
- Saves: Hours of searching + naming
- Outcome: A backend you actually want to open
5. Auto-Assign Meeting Action Items to Asana
Still scribbling down notes after every Zoom?
Your client action items can be auto-sent to Asana as tasks — tagged, assigned, and ready to go.
No more forgetting what was discussed.
No more bottlenecks.
- Saves: Delegation delays + mental load
- Outcome: Faster delivery, happier clients
BOOK YOUR 1:1 SYSTEMS AUDIT & STRATEGY SESSION
Your next level of growth doesn’t need more effort – it needs better systems.
BUSINESS KICKSTARTER COURSE
SELF-GUIDED-
Instant online course access on desktop & smartphone
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Start anytime
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Complete at your own pace
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Lifetime access to all course content and updates
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6 Modules of step-by-step trainings
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40+ "bite-sized and binge-worthy" video and text lessons
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16+ tech tool tutorials
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15+ expert masterclasses
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Downloadable workbooks & checklists
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Templates & swipe files
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Ask your questions inside the course portal
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Bonus Power Hour when you pay in full
PLUS, GET THESE BONUSES BEFORE 6 MARCH 2022!
BONUS 1
MASTERCLASS: ONBOARDING CLIENTS WITH EASE
Save time and wow your clients! This 1-hour masterclass (valued at $127) walks you through the client onboarding process so that it’s easy and streamlined so your client can feel confident & excited to start working with you.
BONUS 2
ASANA TEMPLATE STASH TO GET ORGANISED
One of the secrets to a successful biz is being organised in the back-end.I’m giving you my top 5 Asana boards that you can use in your business and your clients’ businesses too.
BONUS 3
FIRST 3 MODULES OF THE ESSENTIAL TECH TOOLS COURSE
Scared of tech? Don’t be! I’m a self-confessed tech geek who loves tech because it helps to streamline my business so that I can make money while I sleep. Truly! I’m giving you a taste of some tech that will help you in your biz.
BONUS 4
6 MONTHS INSIDE EMPOWERED ENTREPRENEURS CLUB
Looking for other biz owners to connect with? You will love our private boss lady community. You’ll have daily access to an exclusive membership for women committed to the empowerment of themselves and their business.
PLUS, GET THESE BONUSES!
BONUS 1
6 MONTHS OF COACHING INSIDE THE COMMUNITY
Looking for other biz owners to connect with? You will love our highly active private student’s only community. The Biz Kickstarter Community is where you can get all the feedback, coaching and support you need during your 6 months in the course.
BONUS 1
Q&A CALLS (PLUS RECORDINGS)
Have a specific question that’s not covered in the course? You’ll get 6 months access to live monthly Q&A calls, plus access to the replays and all previous call recordings.
BONUS 1
PERSONALISED REVIEWS & FEEDBACK
Need a pair of expert eyes on your work? You’ll get the chance to submit your work for personalised review and feedback on your prices, packages, services, branding, contract & website.
BONUS 2
MASTERCLASS: ONBOARDING CLIENTS WITH EASE
Save time and wow your clients! This 1-hour masterclass (valued at $127) walks you through the client onboarding process so that it’s easy and streamlined so your client can feel confident & excited to start working with you.
BONUS 3
JOB OPPORTUNITIES WITH CLIENTS
You will get first preference for potential clients. Any job opportunities with potential clients will be sent directly to you inside the Biz Kickstarter Community.
BONUS 4
LOYALTY DISCOUNTS
Love a good discount to save $$? Me too, and that’s why my students get loyalty discounts on all future masterclasses, programs. and events.
BONUS 5
BECOME A BRAND AMBASSADOR
Love the Business Kickstarter Course and Community? You will get the chance to promote it and earn affiliate commission (hello passive income). You can earn cash just for talking about it with your community.
BONUS 6
NEW EXPERT MASTERCLASSES
The learning never stops and because I value professional development I’ll bring in some experts to host new masterclasses on topics that will compliment your biz growth.
Your next level of growth doesn’t need more effort — it needs better systems.
Frequently Asked Questions
I’m not sure what services I can offer in my business?
This course will help you look at what skills you currently have, or have had in the past, and convert them into the online world.
Do I have to give up my day job to start my business?
Absolutely not! Most entrepreneurs start working on the side. There is no way I’m going to encourage you to abandon all sources of income while you’re building your new business. This will give you a chance to give this a go and make sure it’s what you want to do.
I work full-time. How will I fit this in?
If you can dedicate an hour a day to complete this course you’ll be winning. What’s great about this course is that it’s totally flexible to fit around your work, family, sleep, life, and anything else your busy life includes.
What prior experience do I need to start the course?
You don’t need any other experience to do the course. An admin background is advantageous, however not essential. You’ll be learning brand new skills & tech for the online business world.
Do you have a refund policy?
Because of the nature of digital products and receiving all of the content immediately after purchasing, all sales are final and non-refundable. No refunds will be issued once a sale is completed.
If you have committed to a payment plan, you are responsible for full payment of the fees regardless of whether you complete the course or not.
If you are not 100% confident about taking this course, please email me at hello@karenvivarelli.com.au and ask me any questions you have.
I’m not on Facebook, can I still do the course?
Absolutely. The course material won’t be delivered in Facebook so you won’t miss out on any of the content. If you sign up to the next 8 week live group coaching experience, a private Facebook Group will be there to provide additional support and community for students which can be really helpful added bonus. However, your business is likely to need a presence on Facebook when you launch and to do that you’ll need to make an account.
How do I access the course content?
You will have access to all of the course content in a user-friendly platform called Kajabi. You’ll have your own personal login and password and can go through the content on your desktop, laptop or phone. Which means you can watch and learn on the go – so easy!
Do I have to be available during certain hours to do the course?
If you have purchased the Course + Private Coaching option you will have the option to attend the LIVE Coaching calls which will be on a set day and time that suits us both. These will be recorded and you can access the replays for future reference.
How many hours will be required to complete the course material?
That depends how much time you have available each day. Building a business from scratch takes time! I recommend planning for it to take at least 3 weeks to work through all of the course content. If you can dedicate a solid hour each day to complete all of the course content, you’ll get through it quickly. That is, watching the videos, working through the workbooks and then completing all of the tasks. As they say, the more time you put in, the more you’ll get out of it and you will see amazing results.
When does the course start?
You can start NOW or anytime it suits you and you’ll get immediate access to all of the content.
When does my access to the course material expire?
It doesn’t expire! You have lifetime access to the course content and future updates. It’s like a library that you can refer back to at any time. How convenient is that!?
Who can I contact with a question about the course?
You can contact me, Karen, or my team about any questions you might have about the course. Type your question into the chat box on this page. I’d be happy to help.
How Does It Work?
1. Complete Our Questionnaire
You’ll answer a few quick questions that will help you gain clarity on what you need, help us get to know you better and to ensure we’re a good fit before getting on a call together.
2. Let's Chat
We’ll jump on a free Discovery call together to discuss your needs and help you develop a successful plan based on your goals and deadlines.
3. Get Started!
Once we’ve agreed on the steps needed to to move forward, and your budget. We’ll get started setting everything up.