AI FOR WOMEN IN BUSINESS

Learn how to use AI, or let me build it for you

Hi, I’m Karen Vivarelli, an AI Operations Strategist in Perth, Western Australia.

I help women in business learn how to use AI, and I build AI systems that keep their business running while they take time off. In person in Perth, and online worldwide.

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You thought AI would save you time. Instead, it's cost you time and energy.

Most of us started with a list of prompts. Copy, paste, tweak, ask again, then rewrite the whole thing because it doesn’t sound like you. By the end, you could have just done it yourself.

That’s not AI giving you time back. That’s one more job on your list.

And time is the one thing you’re short on. The Notion board you set up and never use. The content you meant to batch on Tuesday. Standing at school pickup, still answering emails on your phone.

The fix isn’t more prompts or a skills bundle. It’s AI that already knows your business, working quietly in the background.

Hey Karen, I want to...

01

Learn AI in a workshop

Practical AI workshops for small groups, teams and events, in person in Perth or online. You’ll leave knowing how to use AI in your own business.

SHOW ME
Karen Vivarelli, AI Operations Strategist in Perth

02

Learn AI one to one

1:1 AI coaching online, at your pace. Tell me what you need help with, whether it’s getting started or one tool, and we start right there.

YES PLEASE
Karen Vivarelli working on laptop

03

Have AI systems and apps built for me

I’m not your COO. I build you one. A business brain, simple dashboard and your first AI agent, trained on your business, starting with your inbox.

TELL ME MORE
Karen Vivarelli, AI Operations Strategist in Perth

04

Get something specific built

Have something in mind you’d love built, but not sure where to start? I’ll build custom AI tools and apps around how your business works.

LET'S CHAT
Karen Vivarelli, AI Operations Strategist in Perth
Karen Vivarelli, AI workshops in Perth

HI, I'M KAREN!

Meet your AI Operations Strategist

I’ve been in business for 10 years, as a virtual assistant, an online business manager and a coach. So I know the back end of a business inside out.

I’m also a mum of two girls. I know what it’s like to run a business around school pickups, sick days and the holidays you actually want to take.

That’s why I build things this way. Your voice stays yours. AI takes the parts you don’t need to be doing, and you get your time back.

MORE ABOUT ME

What I believe

Built around you. Human-led AI, never trapped in one tool

You stay in charge. AI takes the work you don’t need to be doing, and you make the calls that matter.

Everything I build lives in plain files that you own. They hold how you work, what you sell and how you sound.

ChatGPT, Claude or any other AI tool can read them. So if your favourite tool disappeared tomorrow, or doubled its price, your system survives. You plug the same files into the next tool and carry on.

And the guardrails go in from day one. Your AI knows what it must never save, like passwords, bank details or your clients’ private information.

A WEEKDAY WITH AI WORKING IN THE BACKGROUND

Here's what your day could look like

  • Morning · You start slow

    You do the school run, or take the long way home past the beach. There's no rush to check your inbox, because it's already sorted and the replies are drafted in your voice. You skim them over coffee and hit send.

  • 9:30am · Your daily brief is waiting

    What's on today, the emails that actually need you, and what to focus on first. One page, and you know exactly where you stand. A journal prompt lands too, to set your head right for the day.

  • 9:30am · You do the work only you can do

    Client calls, new offers, your best ideas. Your content for the week is already planned and drafted in your voice, and last week's numbers came with notes on what worked. You're not catching up. You're getting ahead.

  • 3:00pm · You close the laptop

    The admin is handled, your content is ready to go, and your AI team keeps ticking things off in the background. Even this week's meal plan is sorted. You head off with zero guilt. This is what happens when AI is built into how your business runs, not stuck on top with a folder of prompts you never open.

SHOW ME HOW

Here's What Women Are Saying:

"This would have taken me 3 months in the past, but with Karen's help, direction and AI, it's been punched out in half the time. That's wild!"
Courtney McCarty
Courtney McCarty
Mindset Coach for Mums

Frequently Asked Questions

I help women in business learn how to use AI, through workshops and 1:1 coaching. And for people who’d rather have it done for them, I build AI systems for their business.

No. I run in-person workshops in Perth, Western Australia, and I work with business owners anywhere in the world online.

Anything you do over and over that follows a pattern. A few I’ve built for myself and my clients:

  • An inbox assistant that sorts your email and drafts the replies, ready for you to check and send
  • A daily brief that tells you what’s on, what needs you and what to focus on first
  • A simple dashboard showing your projects, leads and to-dos in one place
  • A content helper that plans your posts and drafts them in your voice
  • A tool that turns a client call into notes, next steps and a follow-up email
  • A blog helper that writes the SEO details for every post, ready to copy in
  • A tool that pulls information out of an online course or community into tidy documents
  • Your own app
  • And so many more

Not sure what you need? That’s fine. Tell me what eats your time and we’ll work it out together.

No. If you can describe how your business runs, we can build it. I handle the technical side and show you how to use it day to day.

Not the way I build it. Your AI brain holds how you actually sound, so what it writes sounds like you. Keeping your voice is the whole point.

I build with Claude, and everything works with ChatGPT and other tools too, because your business brain lives in files you own. You’re never locked into one tool.

Your AI is set up with rules about what it must never save, like passwords, bank details and clients’ private information. You can open the files and see exactly what’s in there at any time.

Karen Vivarelli working at her desk

Have More Questions? Contact Karen!

Got a question that’s not listed above, send me an email at hello@karenvivarelli.com.au or click the link below to book in a call.

Get in touch